With the growth in population and increased awareness of the importance of education, it became very hectic for the educational institutions to track their resources and students and manage their data. Now-a-days, educational instituions are using barcode technology to simplify this tedious work. Educational institutions are using barcode technology in a variety of applications such as tracking the students, teachers, products, and assets.
Benefits of barcode technology
The use of barcode technology in educational institutions has many benefits. Irrespective of the size, all institutions can benefit from barcode solutions to improve their operations. Barcode equipment provides better student and staff attendance management, more parental involvement in ascertaining student presence in college, improves student attendance ratio, reduces errors in administrative work and enhances security. There are many benefits of barcode technology in educational institutions, whether it is in the administrative office, student registration office, cafeteria, nurse’s office, or library. Some of the common benefits are:
Streamlines administrative tasks
Barcode technology is used to increase efficiency, accuracy and productivity in the administrative tasks within any department of the educational institution. Administrative tasks like inventory maintenance, document control, ordering and billing can be enhanced by applying barcode technology. Barcode technology helps in monitoring the student enrollments, personal information, and assessment of students, staff and authorities. It also helps in maintaining accurate information about the equipment, financial data, GST records, time tables, room allocations, and much more.
Improves attendance procedures
With the help of barcode technology, administrators can easily and accurately record attendance of students and staff. It also helps in checking period wise attendance and performance. It guarantees accuracy, saves time and also eliminates a lot of labor. Once the information gets uploaded into the database, it will be very easy for the administrators and teachers to identify the student who skipped a class. Providing instant results, it helps the teachers identify and communicate with parents of absentees. This kind of constant monitoring discourages the students from skipping the classes.
Implementing barcode technology in student identification cards is very useful in enhancing security. They provide instant visual identification for teachers, staff and security. Barcode technology makes it very easy to identify the students of their institution. It helps in identifying visitors and strangers entering the school premises. It also helps in tracking the students’ whereabouts and their social behavior.
Tracks library books
Barcode technology is very useful in tracking library books and periodicals. It enables the library to be completely automated. It reduces the work load of the library staff by processing more items in less time. It also increases accuracy of tracking books in the library. It provides automated check out, check in and renewal processes. It helps to easily sort the returned library items and also in rapid updating of the library database, which improves circulation capabilities. Its ultimate goal is to keep a track of books and ease the work load of the librarian.
Cuts down costs related to manual data entry
In schools, a lot of data entry is required to track the students’ information. It is a very tedious task that requires documenting different steps and transmitting information when required. In any department of the educational institution, barcode equipment or technology eliminates paperwork, cuts down the data entry errors, and allows instant wireless transmission. Manual data entry requires double the effort and has a large number of errors. This can be overcome by using barcode equipment. It is very helpful in cutting costs and also decreases manual data entry errors.
Because of increase in the number of portable IT equipment and other teaching aids in schools, it is very important to track all the assets in order to prevent misplacement and theft. Asset tracking is one of the best uses of barcode technology. It helps in tracking non-collection items like desks, computers, lab equipments, tools and AV equipment. It will be very easy to record asset ID and location, which will be linked to a fixed asset tracking system. Accurate tracking of the assets using barcode technology also helps in insurance claims in the case of any accident or natural calamity.
Barcode technology is an important identification tool for educational institutions. It helps to increase student security, reduce costs, and decrease administration errors. It provides accurate information and has become a mainstay of many educational institutions.
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